Don’t let your office get dragged down by slow, inefficient deed processing.
From simple automations to streamlined work queues, we help our clients create a deed processing pipeline that integrates into existing workflows. Get a new owner into your system immediately, meet legal requirements with ease, and have peace of mind that there is no backlog of deeds waiting months to be processed.
If your deed processing system is relying on outdated technology, or worse, manual entry– it can have a negative impact on your entire office. Deed processing impacts an entire region. From real estate transactions to estate planning and transfers, the ability to look up a property and get the correct information is imperative to successful operations for your county and its citizens.
When your constituents buy or sell property, they expect a reasonable processing time from their local office. Failure to get the paperwork filed in a timely manner can have a serious impact on your reputation and the public’s trust. Depending on your local bylaws, more serious legal avenues such as a Writ of Mandamus or claims of damages could be sought against your office.
In addition to legal action, inefficiency costs your office and your taxpayers hours of extra staffing that are not needed with today’s technology and tools. Cutting processing time by up to 50%, our tools are cost-saving, efficient, and help bring your office into the digital era.
It’s important that legal documents are properly stored, and how compliance is handled matters. However, there are many ways to maintain your compliance while moving to a digital processing system. The difference in speed between manual and digital processing is obvious. Transcribing handwritten deeds can lead to errors, it’s time-consuming for your staff, and it is a slow process.
The shift is clear- most U.S. counties have moved to digital deeds and eRecording to capture information instead of relying on paper documents. Digital processing is immediate, collecting the information that is needed and securely processing it with complete accuracy. Skip physical paper floating around the office. Keep information secure and reduce staffing costs while maintaining compliance. Our clients reduce processing time by up to 50% when they implement our tools, valuable time your team gets back to work on other tasks.
Moving away from manual, analog processing into a seamless digital deed processing system will deliver many benefits. Getting caught up on what feels like an endless queue, freeing up your staff to work on other projects, and gaining the trust of your constituents by promptly processing their deeds.
We can integrate our digital deed processing into the tools and systems you’re already using. Our systems are also completely scalable. Your BIS consultant team will work with you to find the right scale and scope for your project. Working within existing systems means your collaborators in different offices will be able to access the data quickly. This will also streamline the process for real estate agents, attorneys, title companies, and property owners looking to access up-to-date data from your office.
Not only will the ownership of the property be clear for property owners and realtors relying on your deed processing to complete a sale, but a whole host of private sector jobs rely on accurate data from your office as well. From a real estate attorney researching a case to tenants to financial institutions and construction teams– having the information up-to-date and accessible improves your reputation and saves your team time and energy hunting down answers for them.
Our digital deed processing tools offer automated data extraction, automatic error detection, and data validation all in one simple step. Catch typos in a property transfer before it becomes a bigger problem. Validate proof of ownership seamlessly. Check lien status and debt collection progress with a few clicks. And most importantly, increase the bandwidth of your staff to allow them to spend time on other important tasks.
For a great example of how beneficial our deed processing data collection can be, consider a simple property deed. When ownership of a property transfers from a sale, information like the sale price or home value can be updated in your other systems, like those for property taxes. Now, instead of needing to manually adjust a second datapoint, this single step has improved the flow for two different offices.
By removing time-consuming steps from the deed process, your team will gain hours in their week that were previously spent doing grueling manual data entry work. This not only boosts morale but also allows your entire team to have more flexibility to take on additional projects. By not tying up entire positions in deed processing, you’ll operate with a leaner team that has more flexibility to jump in wherever needed.
BIS Consultants are ready to help you implement a deed processing system that clears backed-up queues. With tools like automated collection and validation, data can be available in your system within minutes of a transaction being recorded. Contact BIS Consultants to get started and begin improving your process today!
