Streamlining Data Collection:

The Advantages of Online Forms

A Case Study with Taylor Central Appraisal District CEO and Chief Appraiser Gary Earnest.

Traditional paper forms have increasingly given way to a more efficient and versatile counterpart: online forms. The availability of the BIS Online Forms application has revolutionized data collection processes. It offers numerous benefits for both appraisal districts and taxpayers. Gary Earnest, Chief Appraiser of Taylor Central Appraisal District, recently provided helpful feedback on the qualities of the application. This blog explores the advantages of the BIS Online Forms application and its impact on streamlining data collection.

Convenience and Accessibility:

The top benefit centers around convenience and accessibility. Property owners can fill out and submit information from anywhere, anytime, as long as they have an internet connection. The need for physical presence or postal services is eliminated, allowing quick and efficient data collection. Whether it is a survey, address change form or exemption application; BIS Online Forms offer unparalleled convenience to both property owners and the appraisal district.

Time and Cost Savings:

It saves valuable time and reduces costs compared to traditional paper-based methods. Creating and distributing paper forms can be time-consuming and expensive, involving printing, distribution, and manual data entry. Online forms eliminate these steps, allowing data to be collected and stored electronically, saving resources and reducing administrative burdens. Moreover, the automated features, such as data validation and pre-filled fields, reduce errors and minimize the need for manual data cleaning.

Enhanced Data Accuracy and Quality:

The forms offer greater control over data accuracy and quality. Chief Appraiser Earnest reiterated this message in expressing the top benefit, “BIS Online Forms improved our ability to track and document applications.” It resolved their issue of incomplete application maintenance. Mandatory fields, drop-down menus, and validation rules help ensure that respondents provide complete and accurate information. Real-time validation alerts can prompt respondents to correct errors immediately, reducing the need for follow-up or clarification. Online Forms contribute to more reliable and actionable data by maintaining data integrity and minimizing errors.

Customization and Flexibility:

The flexibility and customization options to meet specific data collection needs are remarkable. The application supports various question types, including multiple-choice, open-ended, and file uploads, accommodating a wide range of data collection. This flexibility enables form creators to gather targeted and relevant information efficiently.

Integration with Data Management Systems:

BIS Online Forms seamlessly integrate with data management systems, making data collection and analysis more efficient. Responses submitted through online forms may be transferred to databases or spreadsheets. Thus, eliminating the need for manual data entry reduces the risk of transcription errors and enables real-time access to collected data for analysis, reporting, and decision-making. “The automated process is the best feature of the product,” stated Chief Earnest. “BIS manages and updates the process so the application automatically populates in the CAMA software with edit checks.”

Real-Time Reporting and Analytics:

The application empowers appraisal districts and local government offices to access real-time reporting and analytics, allowing immediate insights and informed decision-making. Data collected can be visualized using charts, graphs, and tables, enabling quick analysis and identifying trends, patterns, and correlations. This real-time feedback loop helps organizations make timely adjustments, identify areas for improvement, and drive data-informed strategies.

Security and Privacy:

BIS Online Forms prioritize data security and privacy. Our reputable platforms implement secure data encryption, user authentication, and regular data backups to protect sensitive information. Furthermore, the taxpayers’ data can be anonymized or pseudonymized to ensure privacy and compliance with data protection regulations such as the General Data Protection Regulation (GDPR). The application provides a safer and more secure data collection environment than traditional paper forms.

BIS Online Forms are an essential tool for streamlining data collection processes. From their convenience and accessibility to enhanced accuracy and customization, numerous advantages over traditional paper-based methods are available. Paired with other BIS website services, it is an indispensable tool to save office phone calls and foot traffic time. Integrating data management systems, real-time reporting, and analytics capabilities improves the appraisal district’s efficiency and utility. As technology advances, BIS Online Forms will continue to expand its vital role in data collection.

Have questions about Online Forms? Call us at 800.247.9045 or email our Products Team at

Published On: July 11th, 2023 / Categories: Must Have Services /

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